Whether you run a food business, healthcare facility, or construction site, an unannounced visit from an Environmental Health Officer (EHO) can feel daunting. But with the right preparation, an EHO inspection can be a straightforward process that demonstrates your commitment to health and safety compliance.

What is an EHO Inspection?

An EHO inspection is carried out by your local authority to ensure your business complies with UK health and safety legislation. EHOs can visit without notice, especially if they’re responding to a complaint or carrying out routine inspections.

Depending on your business type, EHOs may check:

• Food hygiene and safety
• Workplace cleanliness
• Health and safety protocols
• Use and availability of Personal Protective Equipment (PPE)
• Hazard control systems (e.g. COSHH compliance)
• Record-keeping and staff training

Why EHO Inspections Matter

Failing an EHO inspection can lead to:

• Enforcement notices
• Fines or prosecution
• Temporary or permanent business closure
• Reputational damage

Conversely, passing with flying colours can boost customer trust, staff morale, and compliance ratings, especially for food businesses listed in the Food Hygiene Rating Scheme (FHRS).

EHO Inspection Checklist (UK)

Use this EHO visit checklist as your internal guide to ensure your workplace is always ready for inspection:

1. Cleanliness and Sanitation

• All work surfaces, floors, and equipment should be visibly clean and sanitised regularly.
• Washbasins must have hot and cold running water, soap, and drying facilities.
• Waste must be disposed of correctly and bins emptied regularly.

2. Personal Protective Equipment (PPE)

• Ensure staff are wearing the correct PPE for their role.
• PPE should be CE-marked and stored hygienically when not in use.
• Keep records of PPE training and issue logs.

3. Food Hygiene (If Applicable)

• All food should be stored at the correct temperature with clear labelling.
• Ensure allergen information is up to date and accessible.
• Food preparation areas must follow a documented cleaning rota.
• Check use-by dates and remove any expired stock.

4. Health and Safety Documentation

• Have a written Health and Safety Policy (required for businesses with 5+ employees).
• Keep COSHH assessments for all hazardous substances.
• Display a Health & Safety Law poster in a prominent location.
• Make your Risk Assessments easily accessible.

5. Staff Training Records

• Maintain up-to-date training records for:
  • Food hygiene
  • Manual handling
  • PPE usage
  • Fire safety
  • First aid
• Induction records should be available for all new employees.

6. Handwashing and Hygiene Facilities

• Staff must have access to dedicated handwashing stations.
• Provide signage encouraging regular handwashing.
• Ensure sanitiser is available in high-traffic areas.

7. Pest Control Measures

• Inspect for signs of pests (droppings, gnawed materials, etc.).
• Ensure pest control contracts are in place and documented.
• Store food and waste in pest-proof containers.

8. Temperature Logs and Equipment Checks

• Refrigerators, freezers, and ovens should have daily temperature logs.
• Calibrate thermometers and other critical equipment regularly.
• Keep maintenance and service records for appliances.

9. Labelling and Traceability

• Ensure all stock is clearly labelled with dates and ingredients (if applicable).
• Maintain supplier information and delivery records.
• Implement a ‘first in, first out’ (FIFO) stock rotation system.

10. Incident Reporting and First Aid

• Maintain an accident logbook and report incidents under RIDDOR if required.
• Ensure first aid kits are stocked and accessible.
• Nominate and train first aiders, and display their names.

Top Tips Before an EHO Visit

Staying Organised

Staying organised is one of the most effective ways to prepare for an EHO inspection. Ensure that all relevant documentation, including risk assessments, training records, temperature logs and cleaning schedules, is stored in one accessible location, ideally near your main office or reception area. This makes it easy to present evidence when requested.

Staff Training

Equally important is ensuring your staff are well-trained and understand their responsibilities, particularly around hygiene, PPE usage, and food safety procedures. A confident, knowledgeable team will leave a positive impression during an inspection.

Be Proactive

It’s also vital to take a proactive approach. Don’t wait for a visit to find out what needs improving. Use the checklist above regularly to carry out internal audits and identify any areas that may fall short of the required standards.

Review PPE Stock 

Lastly, take the time to review your PPE stock. Ensure it is compliant with UK regulations, that you have sufficient quantities, and that all equipment is clean, intact, and stored appropriately.

Support Your Compliance with Quality PPE

As a PPE provider, we know how critical high-quality protective gear is to meeting health and safety standards. If your business needs reliable PPE that meets UK regulations, our range of gloves, masks, visors, aprons and protective clothing ensures you’re ready, not just for an inspection, but for everyday safety.

F2 Medical Can Help with Your PPE Needs

Preparing for an EHO inspection doesn’t have to be stressful. With consistent routines, proper record-keeping, and the right equipment, your business can confidently meet the expectations of Environmental Health Officers.

Keep this EHO inspection checklist bookmarked or printed off for regular use, and if you need help sourcing certified PPE, get in touch with our team today.